"The main thing is to keep
the main thing the main thing."
-Stephen Covey

As we celebrate National Procrastination Week (first full week of March), I reflect on the major causes of procrastination:

• Lack of clarity about our priorities -- not making clear and concise choices or setting goals
• Inability to organize our time, energy, and space around those priorities
• Lack of discipline to execute the plan
• Fear of failure

Last month I wrote about the importance of making choices. Managing our time requires tough choices. That means that sometimes we may have to say no to important activities in order to attend to even more important activities that will enable us to accomplish higher priorities.

When we embark on a journey and we aren't sure how to get there, we typically jot down travel directions. So why are we so resistant to jotting down personal or professional goals or choices that would provide a road map - or at least a compass -- for our lives?

I work with a lot of small business owners and professionals such as coaches, consultants, doctors, lawyers, and CPAs. For those in the service industry, time IS money. To be profitable in their work, they must learn to limit their investment of time if there will be a limited return on that investment.

Of course, money is just one way to measure the returns. A "return on investment" of time may also yield an emotionally healthy and well-adjusted child, a deeply satisfying marriage, or a beautiful garden. The key is to get clear about what's most important to you, and then march forth!

March Forth!



"A static hero is a public liability.
Progress grows out of motion."
-Anonymous

Several years ago I was talking with someone at a business luncheon, and at the end of our conversation he wished me a happy March Forth. I considered this to be a bit odd at the time, but I didn't give it much more thought. A couple days later -- on March 4th -- I received a homemade card from him. The cover of the card contained a picture of a beautiful waterfall. The inside of the card read, "Thunderous and powerful, yet oh so beautiful! May your power within thunder out, as you march forth and realize all your dreams. Happy March Fourth ." It wasn't until I received his card that I caught the literary ploy.

Today, as I think about those words - march forth! - I also think about something my colleague, Harold Taylor, wrote in a recent newsletter: "Major projects will never be finished if they are never started. The key to getting things done is to get things started. Pick a date and time and stick to it."  In other words, march forth!

During a coaching call last week, a client of mine shared that her teenage daughter had a revelation as she came home from school with an improved report card. Her daughter exclaimed, "Mom, I finally figured out how to do well in school - I just have to do my homework!" 

Need a tool to help you take inventory of all the things on your procrastination list? Check out our RAM Dump, which will help you unload all of the sticky notes from your brain onto paper so you can decide what to do with it all.

Ready, Aim, Fire!

"One hundred percent of the shots
you don't take never go in."
-Wayne Gretzky

Coaches typically use the following Ready-Aim-Fire process when working with clients:

• Clarity: What do you want? (get READY)
• Alignment: Does this desire align with your mission and values? (take focused AIM)
• Action: What's the next action step you will take to move you toward getting what you want? (FIRE)

Although some of my clients are not clear about priorities, and others struggle with organizing their time, energy and space around those priorities, the vast majority tell me that they struggle with taking action. In other words, they procrastinate. I believe that all of us procrastinate around some things.

One of my clients recently told me that, as much as he values living "in the moment," he has discovered that he needs structure to his workday in order to stay focused on what's most important. Click here to view a sample weekly template of the kind of structure that has supported some of my clients.

In Cheryl Richardson's Life Makeover for 2004 January newsletter (author of several books, such as Take Time for Your Life, and Life Makeovers), she shared a technique that she has recently started using that has made an enormous difference in both the success of her company and the quality of her life. Here's the technique she shared.

In the morning when you start your workday, begin with the following question: What action do I most want to avoid doing today?

Once you have an answer to that question, do these two things:

1. Identify the cause of your resistance. For example, does the task feel too tedious or difficult to complete? Is it related to a goal that no longer serves you? Or, are you simply afraid?

2. If you are convinced that a task is, in fact, important, take this action right away.

I've always subscribed to the idea of tackling the most important tasks first. Cheryl Richardson's approach has a slight twist to it. Instead of asking what is most important, she suggests that we ask ourselves what we most want to avoid. By looking at what you most want to avoid, it will challenge you to consider whether or not the items on your "to-do" list are truly designed to move you toward an important goal. It will also keep you focused on the actions you really need to take rather than all the "busy work" you may otherwise get caught up in when trying to avoid something that feels uncomfortable or risky. If you determine that the task is indeed important, by doing it first you accelerate your progress.

I'll share a real-life example of how this works. I know the president of a major company who is looking for a consultant. I have a friend who does the kind of consulting work this company is looking for. I told the president about this consultant, and he expressed interest in talking with her. I contacted my friend and told her that the president of the company wanted to talk with her. She had never worked with a company this size, so she was very nervous about placing the call. Each time she thought about making the call, she felt nervous and excited at the same time. She recognized that this was a task she most wanted to avoid, and she also knew it was the one task that could be most significant in terms of moving her closer to her goal. (My friend recently bought a new car and is very motivated to attract more consulting work so she can make the car payments.) 

Many of us procrastinate around the things that matter most because of the anxiety they cause. Using this method requires some vulnerability on your part. There will be, on occasion, times where you are disappointed with the outcome. But would you rather waste time doing things that don't matter, or are you willing to take a risk! Cheryl Richardson reminds us of this: "Since there's a good chance that you'll live through disappointment or rejection, why not face your fears head on? You have far more to gain than you 'think' you have to lose!"

Get Productive!

March is filled with productivity holidays . What are you doing to celebrate them? Here are some ideas:

• March Forth Day (March 4th) - March forth and realize your dreams! Take action on something important that you've been putting off!

• National Procrastination Week (1st full week - beginning March 7) -- What action do you most want to avoid doing?  Identify the cause of your resistance. If you are convinced that a task is, in fact, important, take this action right away. If you want to build in accountability for yourself, contact me to schedule a complimentary coaching call to determine if this kind of support will move you forward in the direction you want to go.

• National Organize Your Home Office Day (2nd Tuesday) - Do you have papers piled everywhere for fear of never finding them again or forgetting to follow up with something requiring action? Check out our filing system which comes with a guarantee that you and others will find anything you file in 5 seconds or less, as well as our tickler file system which will remind you to do important follow-up at the appropriate time.

• Clean Your Closet Week (3rd week) -- Identify which closet(s) in your home or office need to be cleaned out, and carve out some time in your schedule to do it. You may discover a significant tax deduction if you choose to donate things to charity. Click here to read about an excellent tool that helps you value donations. They guarantee you will save at least $300 in taxes, or your money back.

• National Clutter Awareness Week (4th week -- 1 st full week after the 1 st day of spring) - Visit our free tips section, where you will find a number of article about how to de-clutter your life.

• Improve Your Management Skills Month - Most managers will tell you that their job is to tell people what to do, when it should be done, and how to do it. Effective managers know that their job is to build trust and to help people achieve more. Click here to learn about some remarkable management tools used by more than 40 million people worldwide - tools that help people develop a deeper understanding of themselves and their relationships.
  

Productivity Tech Tools

Visit our bonus issue of Paauwer Tools to read about some productivity tech tools we recommend. We have done the research to save you time! Most of these offer free trial downloads for you to try risk-free for 30 days.

• Merchant Accounts & Shopping Carts – What’s the difference?
• Contribute – Update web content yourself without knowing HTML
• The Paper Tiger – Find anything in your physical environment in 5 seconds or less!
• Now You Can Find It – This wireless electronic locator helps you find your glasses, keys, cell, PDA, etc.
• RoboForm – This software program remembers frequently-asked-for data to automate completing online forms.

Our mission…
is to help you de-clutter your schedule, space, and mind
so you can focus on what’s most important to you!

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